Treasurer Info

Welcome Treasurers!

Region Treasurer: Sophia Wu

Email: weprtreasurer@gmail.com

Please use Unit/Council in the subject line of emails.

Be sure to check out NYS PTA Resource Guide

Click here for Finance and Insurance Resource Guide sections for important information about being a PTA Treasurer.

Treasurer FAQ

Treasurer’s Calendar

After Election – Transition Meeting(s) with Outgoing Treasurer

Before transition – Review Unit Procedures and Resource Guide

July 1 – New Treasurer takes over
Checkbook
Ledger Book/Transaction Register
Bank Statements
Deposit Slips and Deposit Verification Form
Paid Bills and Vouchers with Invoices, Receipts or Proposals
Previous Budget
Tax Certificate
Tax Documents

July – Bank Signature Change
There must be two signatures on every PTA issued check
It is recommended to have a third officer to be the signer so one of the
signers can be reimbursed if need be
The two signatures must not be related to the payee
Debit card if used, are for night deposits only, may not be used for any
purchases

July 1 to November 15 – File IRS 990 ePostcard, 990 EZ, or 990

Summer – Review Annual Expense to Develop New Budget

July – Attend NYS PTA Leadership Training

August – Arrange Audit Meeting
Signers May NOT be the Auditor
No Relatives of the Signers can be on the Audit Committee

August/September – Attend WEPR Leadership Training

September – Arrange Budget Meeting with the Officers and the Standing
Committee Chairs
Present the Initial Budget to the Executive Board
Seek Approval of the Budget from the General PTA Membership

September – Pay Council dues
October – Attend Council Leadership Training
October – Issue First eCheck for New York State Membership Dues
May 31 – Issue Final eCheck for New York State Membership Dues
June – Pay Insurance Payment for Next School Year
June – Prepare Annual Report
June 30 – Wrap Up the Recording for this School Year

Daily/Weekly Duties
Keep Good Records
Process Vouchers
Make Deposits
Pay Invoices/Bills
Monitor Expenditures
Recommend Budget Amendment if necessary

Monthly Duties
Reconcile Accounts
Treasurer’s Reports
Pay New York State Membership Dues via eCheck

Be sure to check out NYS PTA Resource Guidelink the Finance with 05A-Finance_19 (1)
link the Insurance with NYS-PTA-Insurance-Guide-2021

Treasurer’s Workshop

WEPR Treasury Workshop2021-2022

Handouts

0701_BankSignatureChange

0701_Checklist_PTA

0701_Checklist_Treasurer

0701_FundraisingGuidelines

0701_DepositVerificationForm

0701_DepositVerificationFormMembership

0701_VoucherForm