Treasurer Info

Welcome Treasurers!

Region Treasurer: Mary McNamara

Email: weprtreasurer@gmail.com

Please use Unit/Council in the subject line of emails.

 

spring conf
Mary McNamara and Margit Spector at Spring Conference.

Be sure to check out  NYS PTA Resource Guide – Section 5A – Finance and Section 5B Insurance for important information about being a PTA Treasurer.

Treasurer FAQ

Treasurer’s Calendar

  • Review Units Resource Guide and Procedures
  • July 1st – New Treasurer takes over
  • July – New Signature Cards – There are two signers on all PTA checks.  It is usually the President and Treasurer. They must not be related. (It is recommend to have a third person as a signer like the Secretary so that there are always two people available to sign checks.)
  • October 31st- First Membership Payment due to NYS PTA office
  • November File  IRS taxes: 990-N or 990-EZ
  • Treasurer’s Reports – Monthly
  • Reconcile Accounts – Monthly
  • Pay Membership Dues – Monthly
  • Process vouchers, make deposits, pay bills – ongoing
  • Monitor expenditures, recommend budget changes
  • May 15th- Insurance Payment is due
  • May 31st – Final Membership Payment is due
  • May/June – Budget Development
  • June – Prepare Annual Report
  • June – Audit PTA Records/Accounts

Treasurer Training

505-Treasurer-1-Workshop-SLC-2018-Handout

SLC18-603-Treasurer-2

WEPR SLT Treasury Workshop2018-19 v2

 

Treasurer Documents

PTA Deposit Verification Form

0901_PTA_Budget2018

0701_AuditCommitteeGuideline-4

0701_BankSignatureChange-4

0701_CheckReceivedSignatureSheet-3

0701_FundraisingGuidelines-3

0701_MembershipMoneySummary-4

0701_MoneySummary-3

0701_VoucherForm-3

0815_ProposalForm-3

0901_990FilingGuidelines-5

0901_AuditReport-2

0901_IRS990FilingInstructions-2

IRS Publication5248

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